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Getting Started

Using the AI Business Assistant

Leverage AI to get insights, generate content, and manage your business smarter.

Intermediate8 min8 Steps

0 of 8 steps completed (0%)

Prerequisites

  • Account set up
  • Business data available

Access the AI Assistant

Look for the AI chat icon in the navigation bar or bottom-right corner. Click to open the AI assistant chat interface. The AI has access to your business data and can answer questions about your operations.

Pro Tips

  • The AI learns from your interactions
  • Ask specific questions for better answers

Query Your Business Data

Ask questions about your business metrics: "What was our revenue last month?", "How many active clients do we have?", "Show me our best-selling products", "What invoices are overdue?". The AI will query your database and provide accurate answers.

Pro Tips

  • Use natural language
  • Be specific with time periods
  • Ask follow-up questions

Generate Invoices with AI

Request invoice creation using natural language: "Create an invoice for John Doe for $500", "Generate an invoice for last month's project with ABC Corp". The AI will guide you through missing details and create the invoice.

Pro Tips

  • Have client and product info ready
  • Review AI-generated invoices before sending

Get Smart Recommendations

Ask the AI for business advice: "Should I restock product X?", "Which clients should I follow up with?", "What's the optimal pricing for product Y?". The AI analyzes your data and provides contextual recommendations.

Pro Tips

  • Provide context for better recommendations
  • AI suggestions should inform, not replace, your judgment

Categorize Expenses Automatically

Upload receipts or describe expenses. The AI automatically: Categorizes the expense (office supplies, marketing, etc.), Extracts amount and vendor details, Suggests appropriate accounting codes, Links to relevant projects or clients.

Pro Tips

  • Verify AI categorization initially
  • Correct errors to improve future accuracy

Generate Cash Flow Forecasts

Ask "What will my cash flow look like next month?" The AI analyzes: Historical revenue patterns, Upcoming invoices and due dates, Recurring expenses, Seasonal trends. Get predictions with confidence levels.

Pro Tips

  • Update data regularly for accurate forecasts
  • Use forecasts for budgeting decisions

Create Payment Reminders

Ask the AI to suggest which customers need payment reminders. It analyzes: Overdue invoices, Past payment behavior, Invoice amounts and ages. Get draft reminder emails automatically.

Pro Tips

  • Send reminders before invoices become very overdue
  • Personalize AI-generated messages

Get Help with Features

Ask the AI how to use Nubeso features: "How do I set up recurring invoices?", "Show me how to add team members", "Where can I view my reports?". The AI provides step-by-step guidance.

Pro Tips

  • Use the AI as your personal Nubeso guide
  • Ask for clarification if needed

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Setting Up Your Nubeso Account

Learn how to create your account, set up your business profile, and configure initial settings to get started with Nubeso.