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Billing & Invoices

Tracking Billable Hours and Team Time

Track time for projects, convert hours to invoices, and manage team productivity.

Beginner7 min8 Steps

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Prerequisites

  • Projects created
  • Team members added
  • Hourly rates configured

Navigate to Time Tracking

Go to "Time Tracking" from the main navigation menu. You'll see a timer interface and a list of recent time entries. The dashboard shows total hours tracked this week/month.

Pro Tips

  • Pin time tracking for quick access
  • Review your time entries daily

Start the Timer

Click "Start Timer" or the play button. Select the project and task you're working on. Add a brief description of the work. The timer begins tracking your time automatically.

Pro Tips

  • Start timer before beginning work
  • Pause timer during breaks
  • One timer at a time for accuracy

Add Manual Time Entries

For work already completed, click "Add Time Entry". Select the date the work was performed. Choose the project and task. Enter hours and minutes worked. Add detailed notes describing the work. Mark as billable or non-billable.

Pro Tips

  • Be detailed in descriptions for billing
  • Add entries daily while memory is fresh

Mark Time as Billable

When creating or editing time entries, toggle the "Billable" switch on. Set the billable rate (hourly rate or fixed amount). Billable time can be directly converted to invoices. Non-billable time is tracked separately for internal reporting.

Important Warnings

  • Confirm billable rates with clients beforehand
  • Clearly distinguish billable vs. non-billable work

Review and Edit Time Entries

View your time entries in list or calendar view. Edit entries to: Correct times, Update descriptions, Change billable status, Reassign to different projects. All changes create an audit trail.

Pro Tips

  • Review entries before week-end
  • Ensure descriptions are client-ready
  • Fix errors immediately

Generate Timesheets

Create timesheets for: Individual team members, Specific projects, Date ranges. Export timesheets as PDF or Excel. Timesheets show: Total hours, Billable vs. non-billable breakdown, Value of billable time.

Pro Tips

  • Submit timesheets weekly for approval
  • Use timesheets for payroll

Convert Time to Invoices

Select billable time entries for a client. Click "Create Invoice from Time". Nubeso automatically generates an invoice with: Line items for each time entry or grouped by task, Descriptions from time notes, Calculated amounts based on hourly rates. Review and send the invoice.

Pro Tips

  • Group similar tasks on invoices
  • Round hours appropriately
  • Include detailed time breakdowns

View Time Reports

Access time tracking reports showing: Total hours by team member, Project time allocation, Billable vs. non-billable ratios, Revenue from billable hours, Team productivity trends.

Pro Tips

  • Use reports to optimize team allocation
  • Identify under-utilized resources
  • Track project profitability

Related Tutorials

Project and Task Management

Organize projects, assign tasks to team members, and track progress.

Creating Your First Invoice

Complete step-by-step guide to create, customize, and send your first professional invoice with Nubeso.